12,000 files. Nobody can find anything. What now?
When the company archive becomes a chaos folder: how AI-powered software automatically sorts, finds and makes accessible photos, videos and documents.
There is a folder called "Photos_new_final_2023_FINAL_v2". Next to it one called "Marketing Images" and one called "Miscellaneous". 12,000 files in total. Somewhere in between is the product photo that is urgently needed. This is not an isolated case — it is the normal state in any company that has grown over five years without consciously thinking about its archive.
Immich: AI finds what folder names cannot
Immich is a self-hosted photo and video management system with AI-powered recognition. Upload your entire archive — in whatever state it is in. Immich automatically analyses faces, places, objects and dates. You type a search term and Immich shows you all matching images — even if the files are called "IMG_4832.jpg" and sit in a folder called "October misc".
Shared links instead of email attachments. Select images in Immich, create a secure link, set an expiry date. No 100MB email. No third-party cloud account needed.
Paperless-ngx: documents, brochures, PDFs — searchable in seconds
What Immich does for photos, Paperless does for documents. It reads the content (OCR), makes it searchable and sorts it according to rules you set once. An invoice from 2019 found in seconds. A brochure from a trade show three years ago — instantly.
Both run on your server
Your data does not leave your server. No cloud dependency. No vendor who raises prices. No expiry date for your access.
Solutions that make this possible